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This article prioritizes the LMS accessibility features that most influence WCAG compliance — content editor semantics, media captions/transcripts, and keyboard/ARIA behavior — and offers practical evaluation steps. It includes a weighted vendor scorecard, sample RFP questions, and hands-on tests (exported HTML, caption files, keyboard/screen-reader demos) to verify vendor claims.
LMS accessibility features are the practical bridge between a vendor’s compliance promises and your users’ real experience. In our experience, teams that treat accessibility as a checklist miss crucial system-level controls that decide whether content is usable, not just labeled compliant. This article gives a prioritized, actionable framework for buying an accessible LMS, with step-by-step evaluation guidance, a vendor scorecard, and sample RFP questions you can copy into procurement documents.
WCAG compliance is often framed as a legal or design checkbox. In practice, compliance depends on how an LMS enables creators and administrators to produce, serve, and measure accessible content. We’ve found that a small set of platform capabilities account for most accessibility outcomes: authoring semantics, multimedia support, robust keyboard and ARIA behavior, import/export for remediation, user preference controls, and actionable reporting.
Focusing procurement on these capabilities prevents common procurement pitfalls—like buying a solution with accessible templates but no accessible file export—because it ties vendor claims to operational reality. Below we prioritize those features and explain how to test them during vendor evaluation.
When evaluating platforms, use this prioritized checklist as your decision filter. Start at the top: features higher on the list have outsized impact on WCAG outcomes.
Use a quick-pass test: if a vendor is weak in any of the top three areas, they’ll likely struggle to deliver WCAG-compliant experiences at scale.
Content editor semantics are the single biggest determinant of document accessibility. We’ve seen projects where designers fixed color contrast and images, but poorly generated HTML from the editor removed heading levels and table headers—breaking screen reader navigation. The editor must produce semantic, standards-compliant HTML.
Ask for these capabilities and tests:
To validate the editor, request a sample course export and inspect the HTML. Look for correct heading tags, preserved alt attributes on images, and absence of inline styles that interfere with user stylesheets. If the platform strips ARIA attributes or forces visual-only markup, mark it down.
Common vendor spin: “semantic output” without showing an exported file. Insist on a downloadable sample course and run automated checks (axe, WAVE) plus a manual screen-reader pass. This reveals whether the editor truly supports accessible authoring workflows.
Media is the area where accessibility gaps most directly harm learners. Platforms often offer video hosting with “auto-caption” toggles, but reliable compliance requires editable captions, forced caption display options, and transcript availability. These are essential LMS WCAG features.
Checklist for media:
Beyond captions, test whether the player exposes controls to assistive tech and whether captions are selectable/searchable for indexing. Ask whether clients can host on their CDN to ensure caption persistence, and whether the LMS supports caption editing in the UI—this reduces friction when correcting automated transcripts.
Vendor claim vs proof: ask for a media asset with captions turned on and a way to download the transcript; then test with a screen reader and keyboard only.
Even perfectly authored pages fail users if the LMS shell breaks keyboard or ARIA behaviors. Focus management, skip links, and persistent landmarks are core learning management system accessibility concerns. In our experience, keyboard and ARIA issues are the leading cause of inaccessible dashboards and course navigation.
Key checks:
Run a hands-on test: navigate the LMS with keyboard only, use a screen reader (NVDA/VoiceOver), and note broken focus, unlabeled controls, or skipped content. Verify that dynamic changes (modal dialogs, announcements) have proper ARIA alerts and that users can override default styles with personal settings. These practical checks reveal whether the LMS supports learners with diverse needs.
Procurement teams need a compact, evidence-focused scorecard to avoid being swayed by marketing. Below is a simple weighted scorecard and a set of sample RFP questions you can use immediately. Use evidence-first scoring: require files, logs, and demonstrations, not just claims.
Scorecard (example weights): Authoring/semantics 25%, Media 20%, Keyboard/ARIA 20%, Export/import 10%, User preferences 10%, Reporting & remediation 15%.
| Feature | Weight | Evidence |
|---|---|---|
| Content editor semantics | 25% | Exported HTML, axe report |
| Media captions & transcripts | 20% | Caption files, player demo |
| Keyboard & ARIA | 20% | Keyboard demo, screen reader session |
| Export/import accessibility | 10% | SCORM/HTML export test |
| User preferences | 10% | Screens and settings export |
| Reporting & remediation | 15% | Audit logs, remediation workflow |
In practice, the tools that help teams operationalize these checks are as important as the platform. The turning point for most teams isn’t just creating more accessible content — it’s removing friction between discovery and remediation. Tools like Mentora LMS help by making analytics and personalization part of the core process, so accessibility issues are visible and tied to learner outcomes.
Insist on: downloadable course exports, raw HTML access, caption files, automated audit logs, and a recorded keyboard/screen reader demo. A vendor that resists providing these artifacts is effectively asking you to trust claims without verification—that's a procurement risk you should avoid.
Even with a compliant LMS, accessibility can fail in operational handoffs. Common pitfalls we've seen include: authors reintroducing inaccessible patterns, lack of governance for caption quality, and assuming ARIA fixes will compensate for poor semantic markup. Address these with process and automation.
Quick implementation tips:
Choosing an LMS based on marketing claims is risky. Prioritize the capabilities that determine day-to-day learner access: content editor semantics, media caption support, and keyboard/ARIA behaviors. Use the prioritized checklist and weighted scorecard above to force evidence-based procurement. Require exported artifacts and live demos that replicate real authoring and consumption scenarios.
Operationalize accessibility with governance, automation and training—this converts a compliant-looking platform into an actually usable one. Start your procurement process by issuing the sample RFP questions and scoring vendors against the scorecard. If you run one pilot, make it an end-to-end test: author content, export, serve media with captions, and validate with screen reader and keyboard-only tests.
To move forward, download the scorecard into your procurement packet, set a hard requirement for exported HTML + caption files, and book live demos where your accessibility lead performs the checks. That approach will surface the real differences between vendors—beyond promises—and get you closer to an accessible learning experience for all learners.
Next step: Use the sample RFP questions above to request exported course artifacts from shortlisted vendors and score them with the provided weightings—then prioritize vendors that provide verifiable evidence over marketing claims.
The Mentora LMS Team provides actionable insights on technology and business strategy.
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